Document sharing is an essential element of collaborative business processes. If it is not done properly, it can leave the door open for hackers to steal sensitive data.
Secure Document Sharing is the digital distribution of data that is considered private or confidential, like personally identifiable information (PII), or protected health information (PHI). This includes documents that are being developed and distributed to colleagues as part of a collaborative or review process. It is used in M&A activities, and requires a solution which allows large files to be shared in an extremely secure online environment.
The most popular method is to make use of cloud-based file sharing services. They allow users to view online files in a controlled manner (e.g. printing, copying, or screenshot prevention). It also allows for precise control over shared files and folders, and can enable sophisticated security features such as audit trails as well as encrypted.
Peer-to peer document sharing is another alternative. It lets computers connect directly to one another to transfer files without hosting them on central servers. It has a few advantages, like reduced storage requirements, higher transfer speeds as well as a more customized experience. However, it also https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ comes with serious risks such as the accidental release of private information, malware, viruses, and worms. It is not recommended to use in environments that have strict guidelines for compliance. Mimecast’s Secure Document Sharing solution provides the most secure way for teams to share documents with external parties, and also internally within the company. It can be triggered manually or automatically, based on administrator-defined policies. It also allows for different levels of access and collaboration, to ensure that it is in line with organizational governance rules and best practices for secure document sharing.